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Insurance Company

  • Kathmandu
  • Views: 104
  • Deadline: 1st September 2026 ( 14 days left (s) )

Executive Secretary

Job Description

  • Manage the executive’s calendar, appointments, meetings, and daily schedule.
  • Coordinate internal and external meetings, including agendas, logistics, and follow-ups.
  • Manage and prioritize emails, calls, correspondence, and other communications.
  • Prepare presentations, reports, meeting briefs, letters, and other documents.
  • Maintain accurate records, files, and confidential information.
  • Coordinate domestic and international travel, including flights, accommodation, transportation, and itineraries.
  • Track action items and ensure timely follow-up on decisions and instructions.
  • Coordinate with senior management, employees, clients, vendors, partners, and other stakeholders.
  • Conduct research and prepare summaries or briefing notes when required.
  • Assist with special projects and strategic initiatives assigned by the executive.
  • Manage expenses, invoices, and other administrative documentation as required.
  • Represent the executive professionally in communications and interactions.
  • Anticipate the executive’s needs and proactively resolve scheduling or administrative issues.
  • Perform other duties and assignments as required.

Skills

  • Confidentiality & Integrity
  • Organization & Time Management
  • Communication
  • Proactive Problem-Solving
  • Adaptability
  • Stakeholder Management

Job Specification

  • Bachelor’s degree in Business Administration, Management, Communications, or a related field preferred.
  • 2–5 years of experience in Executive Assistant, Personal Assistant, Administrative, or similar roles.
  • Experience supporting a CEO, Managing Director, Chairman.
  • Excellent written and verbal communication skills.
  • Strong proficiency in MS Office / Google Workspace.
  • Flexibility to handle urgent requirements and occasional travel when needed.
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Job Overview

Offered Salary

90k - Negotiable

Gender

Male / Female

Career Level

Mid Level

Industry

Insurance Company

Experience

More than 2 Year

Qualification

Bachelors

Number of vacancy

1